Minutes
Campus Planning Facilities Committee
September 7, 2007

Present: Nancy Nusbaum, Maria Canabal, Richard Cheatham, Carol Dochen, Ann Marie Ellis, Robert Olney, Robert Patton, Barbara Sanders, Micky Autrey, Rick Bishop, Glenn Hanley, Kim Porterfield, Rosanne Proite, Chance Sparks for Carol Barrett, Coyle Buhler, Terry Dowdy, Pat Fogarty, Frank Gonzalez, Ted Hindson, Stephen Marlow, Joe Meyer, Ralph Meyer, Sandra Moody-West, John Root, Tina Schultz, Chris Reynolds, Donna Selcer

Absent: College of Science Representative, Edna Rehbein, Mark Hughes, Derek Grice, Reagan Pugh, Alexis Dabney

Guests: George Landry from Criminal Justice, Jeb Thomas from Access Services, Michael Petty from OFPDC, Erik Nielson from Art and Design

Ms. Nusbaum began the meeting by recognizing new Facilities Committee members.

Door Access and Video Project Update
Mr. Jeb Thomas attended the meeting to update the Facilities Committee. Currently, the deployment of Phase II is being reevaluated since the plan was put together 2 years ago. This phase was delayed due to issues with the contractor. Phase II calls for contracting installation of door access equipment in academic areas and will concentrate mainly on installations in classrooms where AV exists. The cost to retro-fit each classroom is estimated at $2,500 per door. Cost is less for installation during construction of buildings. Mr. Thomas is developing Construction Standards to make door access and surveillance equipment a standard part of each construction or remodel job. It is the goal to eventually eliminate all the Locktronics’ door access equipment. The Video Project Committee is close to recommending the equipment needed along with a vendor for surveillance equipment. They expect to start with approximately 75 cameras scattered across campus and have identified Blanco Hall, the Football Stadium, Materials Management Warehouse and at least one parking garage as the first areas to install cameras.

Bike Cave
Mr. John Root informed the Facilities Committee members the Texas State community now has convenient, low-cost access to alternative transportation. Texas State’s first bicycle co-op, The Bike Cave, provides affordable bikes (costs ranging from $50 - $100) with free maintenance and service for the university community. The process of developing the co-op was initiated by Texas State students, Matt Atkins, Taylor Powell and Daniel Palomo, a couple of years ago. They recently enlisted the help of Paul Hamilton, manager of the shuttle system for auxiliary services. Hamilton incorporated The Bike Cave is located in one of the Thornton House garage bays at the corner of North and Vista streets. The recent News 8 Austin news clip featuring reporter Amy Hadley’s visit to the Bike Cave on August 30th was played for the Committee.

(Link to story: http://www.news8austin.com/content/your_news/default.asp?ArID=191141)

Mr. Root reported that about 50 bikes have been sold and over 100 have been repaired since the beginning of the summer. More information on the Bike Cave, services offered and fall hours can be found at:
http://www.aux-srvcs.txstate.edu/tram/TheBikeCave.htm. At some point in the future as funding is acquired, the Bike Cave may be relocated to a larger space that is more centrally located on Campus to provide easier access to students. Key locations around campus have been identified for additional bike pods to encourage more bike use by students and to keep bikes out of the pedestrian traffic in the Quad.

Request to Renovate Swinney Guest House
The Center for Safe Communities and Schools received approval to move to the Swinney Guest House. Some renovation is needed: painting, installing 3 ceiling fans and running fiber wiring from the Swinney House at an estimated cost of $7,832.50. George Landry was present at the meeting to answer any questions. Ms. Nusbaum informed the Committee that the Dean of Applied Arts will provide funds for the renovation and the Provost has already indicated his support of the request. Facilities Committee endorsed the request and recommended that Ms. Nusbaum take the request to the VPFSS for final approval since the cost is less than $25,000 but more than $5,000.

Request to complete remodeling of Sabinal 218/219 from Art and Design
Dr. Erik Nielsen, Chair of Art and Design attended the Facilities Committee meeting to request additional funding to finish the remodel of Sabinal 218/219. During the November 3, 2006 Campus Facilities meeting, Art & Design brought requests for dividing Sabinal 101 into two rooms (estimated cost of $6,000) and remodeling of Sabinal 214 into a room to be used by Digital Photography majors (estimated cost to be $20,000 plus additional monies for asbestos abatement need to be added). The original projects were held up due to asbestos issues. Dr. Nielsen is requesting an additional funding of $16,000 to finish taking down the walls, replacement of floors and installation of seamless wall coverings in order for the studio to be fully functional for Digital Photography majors. Ms. Nusbaum informed the committee that the Provost had already indicated his support for the additional funding. The Facilities Committee recommended Ms. Nusbaum taking the request to the VPFSS for final approval since the cost is less than $25,000 but more than $5,000.

Request to extend LBJSC 4-14.1 from Vice President for Student Affairs
The Vice President for Student Affairs requests that the wall in room 4-14.1 be pushed out to create additional office space for another IT person. Ms. Nusbaum did not have the estimated cost for the meeting but expects costs are not likely to go over $25,000. The department has funds to cover the cost. The Facilities Committee endorsed the renovation request and recommended approval by the appropriate entity once the cost estimate is finalized.

IT Servers
Mr. Rick Bishop suggested to the Facilities Committee that someone from IT attend a future meeting to discuss IT servers and the benefits of using centralized or consolidated servers.

Construction Update
Ms. Nusbaum handed out a draft of a construction update email for faculty, staff and students. Coyle Buhler was asked to answer questions or share additional information with the Facilities Committee. Mr. Buhler pointed out that 18 projects have been initiated. The July Construction update is available on the OFPDC and VPFSS Planning websites. Ms. Nusbaum will update the email and release immediately.

• Beretta Hall renovations were completed over the summer break. Cast stone has been ordered to cover up the cinder block walls but delivery of the materials has been delayed.
• The Laurel Hall renovation project is expected to be presented for approval to proceed at the November Board of Regents meeting.
• Bobcat Trail conversion – A draft rendering was shared with the Provost and President. Some changes were requested and the updated rendering will be shared with the Facilities Committee at a future meeting.
• Mitte Complex 5th floor finish out began in July 2007 and has an optimistic finish date of May 2008.
• The first draft of the programming document for the Undergraduate Academic Center has been completed. Twenty-two proposals were received from architectural firms.
• The Nursing program has been finalized. A/E contract is expected to be signed soon.
• Family Consumer Science Addition is projected to start in August 2008 with completion scheduled for August 2010. The final programming document should be available soon. A/E contract is under negotiation.
• CoGen Plant Expansion is underway – fencing will be going up in the Jackson Hall lot for a staging area.
• An architect has been selected for the Greenhouse project and the System office is currently negotiating a contract.

Delayed Projects:

• The North LBJ Bus Loop project has been delayed due to the change in scope. This project was previously combined with the Pleasant Street Parking Garage Addition. After detailed review, the University determined that the garage addition was too costly and it was decided that only the essential elements needed to achieve the intent of the Campus Master Plan regarding vehicular and pedestrian access and safety be completed in the area. The GMP proposal from Zachary was chosen but the System office could not negotiate a contract due to the revised scope of the project. The System office is now working with Flintco who submitted the 2nd best proposal to negotiate a construction contract. Flintco is currently the construction contractor for the Convention Center and Hotel Complex in San Marcos. The system office has agreed to streamline the process and construction is expected to start during the December holiday break. Completion is scheduled by Fall 2008.
• Contract negotiations have delayed the start of the Concho Street project. It is expected the project will start during the December holiday break with completion scheduled for September or October of 2008. Flintco will also be doing this project.

City of San Marcos News
Mr. Chance Sparks did not have any City news to relay to the Committee.

JCK 11th Floor Renovation
Ms. Nusbaum asked the Facilities Committee their opinion on whether the sitting area on the 11th floor of JCK should be remodeled adding a conference room. Members thought the space was not really big enough and should be continued as overflow/buffet for events held on the 11th floor.

Next Meeting
The next meeting is currently scheduled for October 5th, 2007 in room 3-13.1 in the LBJ Student Center. Ms. Nusbaum will send out a confirmation email along with the October meeting agenda.