Present: Nancy Nusbaum, Maria Canabal, Richard Cheatham, Carol Dochen, Ann Marie Ellis, Don Hazelwood, Robert Olney, Robert Patton, Barbara Sanders, Micky Autrey, Rick Bishop, Glen Hanley, Mark Hughes, Kim Porterfield, Carol Barrett, Terry Dowdy, Pat Fogarty, Frank Gonzalez, David Lemke, Stephen Marlow, Joe Meyer, Brian Carpenter for Ralph Meyer, Bogan Durr for Kyle Morris, John Root, Tina Schultz, Bill Stone, Chris Reynolds, Donna Selcer

Absent: Edna Rehbein, Coyle Buhler, Derek Grice

Guest: Carlos Granillo (ASG), Allen Henderson (Assistant Director, OFPDC), Don Compton (OFPDC/Residence Life), Phillicia Phillips (Telecom Services/Net Ops)

Update of Construction projects
Ms. Nusbaum gave the committee updates on the following construction projects:

• Speck Street Garage – Value engineered with revised budget on the February Board of Regents meeting agenda for approval; may still be able to start project in March.
• Pleasant Street Garage – Original budget was $8 million. Bid came in at $16 million. Will need to look at project to determine if it’s cheaper to abandon the addition project, demolish current structure and build completely new garage.
• Concho Green – Bids came in 37% over budget
• Student Recreation Addition – value engineered. Architects to draft a new bid document to go out in March with responses due back in April.
• Jowers – bids to be received by March 9th.
• Mitte – bids are due by February 7th.
• Commons – To be completed in four phases – Beretta Hall is phase one to begin this summer. Design documents on February Board of Regents meeting agenda for approval.
• North Campus Package – A committee has been appointed to evaluate proposals and plan to meet next week to make a recommendation for a Construction Manager at Risk.
• RRHEC Building 2 – Nursing Center - On Friday, January 26, 2007 Ms. Nusbaum and Dr. Ruth Welborn, Dean of College of Health Professions, visited nursing facilities at Belmont University located in Nashville, Tennessee and Middle Tennessee State University located in Murfreesboro, Tennessee. Ms. Nusbaum and Dr. Welborn have another trip planned on February 12 to visit two nursing education facilities/buildings located in Houston. Dr. Welborn has posted a Request for Qualifications for a consultant to write the nursing curriculum. Dr. Welborn also posted a Request for Qualifications for a search firm to find a Director of Nursing.
• Undergraduate Academic Center – pre-program meeting scheduled for February 7th. Campus Christian Community Center has received the University’s offer to purchase their building and land. Part of the offer involved the University providing another location on campus, behind Baptist Student Center/Laurel Hall parking lot, for construction of the building and lease of the land.
• Greenhouse – RFP for architects has been extended until February 9th due to lack of responses.
• Trinity – 3DI is meeting with user groups.
• Jones – Construction fencing is up. Landscape and sidewalk improvements will be completed this spring. The loading dock project is scheduled for this summer.

Quarterly Construction Meeting with President:
Meeting to discuss construction issues for presentation at the February Board of Regents meeting is scheduled for today. Projects for the Capital Improvement Program will be submitted to the Board covering 2010, 2011 and 2012. The Board approved projects for 2007, 2008, and 2009. Projects for approval in February are: Alumni Visitor Center, Forensics Science Field Lab, Alkek Library Renovations, Library Repository, Baseball/Softball Complex, RRHEC Parking Garage, Peques & State Street Realignment, East Ring Road at RRHEC, RRHEC Building #3, Moon/Wood Street Realignment & Upgrade, Hornsby and Burleson Hall Replacement, Fine Arts Parking Garage and the Fine Arts & Communication Center.

Mail Services to West Warehouse/Print Shop:
It was determined by Pat Fogarty that there are no water issues related to the increase in personnel working at this site. Ms. Nusbaum will take the recommendation to President’s Cabinet for approval. Mr. Granillo, ASG, asked if there would be an impact to students and other customers with regard to mail service. Mr. Root pointed out that the JCK mail services area will be manned twice a day for a couple of hours. Retail services have already been shifted to the Nueces Building. Mail Services can still be contacted for pick up of large mail outs.

JCK 1st Floor Renovation:
Ms. Nusbaum reported President’s Cabinet approved funding half of the cost from HEAF and the remaining half from the Campus Master Plan Improvements Funds.

Theatre Marquee:
Bill Tomlinson was asked to redesign the proposed theatre marquee to better match the architecture of the future Fine Arts and Communication Center before funds are committed.

Brazos Lower Level Painting:
Ms. Nusbaum reported space in Brazos was approved for allocation to CASETA. Funding was approved to paint the space in southwestern colors. An additional space request was received from Mark Busby for space in the lower level of Brazos. Ms. Nusbaum is waiting for additional information from Dr. Busby and will return the request to the Committee for consideration.

UPAC Stage Curtain:
Ms. Nusbaum reported funding was not approved.

Renovation Request from Vice President for Student Affairs:
The vice president requested approval to re-carpet, paint and purchase new furniture for the conference room. Funds are available. The Committee recommended supporting the project.

Renovation Request from Biology of FAB 122 and 122B:
Biology requested the authorization to remove a wall in FAB 122 and 122B to create a faculty office. Biology has funds. The Committee recommended supporting the project.

Renovation Request from Biology of AQC Building:
Item pulled – additional information is being requested.

Create Road from Lindsey Street to Recycling Center:
A request was submitted for Unexpended Plant Funds to a create road from Lindsey Street to the Recycling Center. Mr. Fogarty pointed out that it is very dangerous to pull in or out of the recycling center. The existing curb cut from where the Cole House was, off Lindsey, would be used and a new drive would be created. Crushed stone will be used for much of the roadway with concrete added closer to the recycling facility. Cost is estimated at $14,662. The Committee recommends supporting the project and for Ms. Nusbaum to find funds.

Joes Crab Shack:
Mr. Root informed the committee that Landry’s has sold some of their “Joes Crab Shack” locations and decided to renovate/change some of the other locations into their “Saltgrass Steakhouse” restaurant concept. The Landry’s lease expires August 2012 with two five year options to extend the lease. Landry plans to start the renovations as soon as the University approves construction documents. The project should take approximately 120 days. Dr. Ellis questioned if the current building is structurally sound for the renovation/changes. Mr. Fogarty pointed out that Facilities had replaced some of the beams and Landry’s re-did floor when the building was converted to the Joes Crab Shack concept.

Residence Hall Work for Summer 2007:
Don Compton identified several projects Residence Life would like to undertake during the summer:
• Buckner Hall – install a chair lift, $40,000;
• College Inn Pool Deck – converted to yard space, $24,000;
• Commons Second Floor - Chris Reynolds will work with the impacted departments to negotiate a solution;
• Tower – replace existing heat exchanger, $38,000;
• Blanco Hall – C wing replacement of floor; no cost estimate yet
• Elliott – refurnish exterior walls and rework roof; no cost estimate yet and
• Bexar & San Saba – upgrades to fire alarm systems, no cost estimate yet.
Dr. Cheatham expressed concerns about how this work would impact the availability of rooms for summer conference space. Mr. Compton pointed out that Residence Life reviewed the summer use of their residence halls and planned the renovation accordingly. The Residence Life maintenance budget covers all but the Commons Hall second floor project since it only involves a reallocation of space.

Family and Consumer Sciences Building:
Broaddus & Associates recently completed an “Existing Space Use Analysis” and recommended the following renovations for better use of their facilities:

• Reconfigure departmental office suite to “right-size” workstation sizes –Open area in the Advisor office in room 106 to accommodate 3 administrative assistant workstations and file room will be converted to storage space.
• Relocate door in Classroom 123 to corridor to improve traffic flow and way finding.
• Removal of poorly utilized student lockers in Room 142 and reconfigure area into a faculty office.
• Reconfigure access from Room 151 into Room 153 for additional lab space. The 2nd existing door into Room 153 will be removed and an opening cut between Rooms 151 & 153.
• Reconfigure 2nd floor office suite to gain faculty offices;
  • Room 204 will be enlarged to become faculty office.
  • Reconfigure Room 201 to become new ID faculty office.
  • Room 209 will be reduced to a normal faculty sized office.
  • Room 211 will remain as an adjunct faculty office but reconfigured to allow for other renovation mentioned above.

The renovations have been approved by the Dean and are currently under review by the Provost. Renovations have been requested to happen during this summer. Recommendation to approve renovation and funding will be brought back to the next meeting.

TASSCUBO January Meeting:
Several of the University’s financial officers recently attended the Texas Association of State Senior College and University Business Officers (TASSCUBO) held in Austin on January 28-30, 2007. Ms. Nusbaum discussed the recommendations that this association plans to take to the legislature regarding HEAF funding and TRB money.

Update from City of San Marcos:
Ms. Barrett discussed the following with the committee:

• Bus/Mass transit discussion being held for a truly integrated mass transit system. Decided on the acronym name of SMART and/or BSMART. University to be involved with process.
• City Council to fine tune parking regulations in areas adjacent to campus. May be converted to “Resident Only” parking. University to be involved in discussions.
• January 31st ground breaking ceremony held for new Hotel/Conference Center. Will take 19 months to 2 years to complete. Expected to begin booking events in October 2007.

Fire Update:
Ms. Porterfield requested an update on the transformer malfunction which caused a power surge that sparked a fire in an electrical closet in Texas State's Math-Computer Science Building on Thursday. Mr. Fogarty pointed out that the equipment that failed was very old and it was decided that it needed to be completely replaced rather than look for replacement parts. A new switch and transformer have been ordered and will be installed. Mr. Bishop asked if there were any formal plans for temporary space for the displaced faculty. Ms. Nusbaum pointed out that a memo should be forthcoming from the Provost to give further information regarding IT function moves and student access. It was pointed out that during the campus wide power outage; some emergency lights did not work in Health Professions and other parts of campus. Mr. Fogarty requested that work orders be placed for areas with non-functioning exit signs so that facilities can replace the batteries or repair the lights.

Next meeting is scheduled for Friday, March 2nd. Ms. Nusbaum will be sending out the meeting agenda, location and time before the next meeting.