Campus Facilities Planning Committee Minutes 1-5-07

Minutes
Campus Facilities Committee Meeting
January 5, 2007

Present: Nancy Nusbaum, Maria Canabal, James Matthews for Carol Dochen, Ann Marie Ellis, Don Hazelwood, Robert Olney, Bobby Patton, Barbara Sanders, Micky Autrey, Rick Bishop, Glenn Hanley, Kim Porterfield, Carol Barrett, Michael Petty and George Krezinski for Coyle Buhler, Terry Dowdy, Pat Fogarty, David Lemke, Stephen Marlow, Ralph Meyer, John Root, Tina Schultz, Chris Reynolds, Donna Selcer,

Absent: Richard Cheatham, Edna Rehbein, Mark Hughes, Derek Grice, Frank Gonzalez, Joe Meyer, Bill Stone, Kyle Morris

Guest: Jim Dorsey, Bob Niemietz

Proposal to relocate Mail Services to West Warehouse/Print Shop:
John Root stated that Mail Services and the Print Shop complement one another and would benefit from being located in the same area. The current Print Shop space at the West Warehouse could be reconfigured to house both operations. John thought the move would have little impact on the campus except for the occupants in JCK; therefore, he proposed that the current mail boxes stay on the 1st floor of JCK (but relocated closer to the loading dock) and staff from Mail Services would come to JCK for 1 ½ hours each morning and afternoon to deliver and pick up mail. The retail window in JCK would be closed but retail services are up and running at Duplicating in Nueces. The main cost of the move would be the relocation of the two Pitney Bowes meter machines at approximately $1,100 and the department has funding to cover this expense. Currently, there are no requests to use the space if vacated. This space might not be considered good as office space but would be good as storage space to free up other office space in other areas of JCK. (Note: since this meeting the Graduate College has expressed an interest in using the space and are in the process of preparing a space request.)

Pat Fogarty pointed out that the West Warehouse is currently on a water well system and wanted to know how many additional people would be working in the area. John and Jim thought there would be four to five people relocating from JCK to the West Warehouse.

The Committee recommended presenting the relocation proposal to President’s Cabinet for approval once Pat has certified that there is no water/restroom issues associated with the move. (Note: there will not be any water issues after all)

Project Updates:
Nancy Nusbaum introduced George Krezinski and Michael Petty from the Facilities Design and Construction Office. Both are project managers and were present to answer any questions that the committee might have regarding upcoming projects. Ms. Nusbaum reminded the committee that construction costs have increased sharply, all project bids have been coming in over their budgeted amounts, and staff have been working with architects and construction managers to find ways to reduce costs.

Speck Street Garage – Vaughn Construction has been consulted for value engineering and has identified material changes to reduce costs. Dr. Smith will be discussing these changes with the President. Approval of changes is needed by January 15th to stay on the current construction schedule.
Student Recreation Center Addition – Value engineering and GMP pending.
Harris Plant Renovation – Value engineering and GMP pending.
Pleasant Street Garage & Concho Green – Bids are due on January 15th. Projects were combined but could be separated. May have contingencies to cover possible bid overages on the Concho Project.
Jowers – Bid documents were sent out this month and are due by Feb 15th. Construction should start in April 2007.
Mitte 5th Floor – Bids going out Jan 5th with Feb 7th deadline. Value engineered project. Construction should start in March 2007 with completion for first classes in space for Fall 2008.
Commons Complex Renovation– Architect selected. Work is scheduled to be completed over 3 summers in four phases. Drawings are going to the Feb Board of Regents meeting for approval. Completion scheduled for August 2010.
North Campus Package – Michael Petty has been assigned as construction manager for 5 projects in this package. A Construction Manager at Risk will be selected in February.
- Cogen Plant Expansion
- Tomas Rivera/Student Center Drive/Buckner Loop Relocation
- Matthews Garage
- North Housing – Will be adding approximately 600 beds by College Inn and the Student Health Center
- Cogen Plant Addition
Greenhouse – RFP out for architect with responses due Jan 26th.
Trinity Renovation– 3DI, the architectural firm, is meeting with the user groups.
Landscape & Sidewalk Improvements – Guadalupe & Woods Street – Delayed but should be started this spring. Leftover funds from Woods Street Garage will help cover costs. Will also make improvements to the Jones loading dock during summer 2007.
Undergraduate Academic Center – programming for this building will begin in February.
Second RRHEC Building for Nursing – programming for this building will begin in February.

Tina Schultz asked Ms. Nusbaum if all the Campus Master Plan architectural and landscape guidelines will still be adhered to with all the construction costs being so much higher than expected. Ms. Nusbaum assured the committee that the guidelines will be followed but the University may look at alternatives for materials to help reduce costs. Design and landscaping are not being compromised.

Dean Ellis asked if there will be a display in the Student Center showing construction design and progress as was used during the Master Plan process. Ms. Nusbaum referred the Committee to the Construction Update Link found on the Space Management Web page. Mr. Reynolds updates the site after each Board of Regents meeting. Each project is featured. Carol Barrett suggested that a computerized kiosk placed in the Student Center directing individuals to the website might be useful. Rick Bishop and Chris Reynolds will investigate the feasibility of a Kiosk. Dean Ellis reiterated that she thought the more information that was released to the public, the better PR for the University. Ms. Nusbaum mentioned she has been attending meetings with various organizations in the San Marcos community (Board of Realtors for example) sharing information about the upcoming construction projects.

Updates from President’s Cabinet Meeting held December 4, 2006:
Ms. Nusbaum shared the following updates with the committee:

Flowers Hall 314 – renovation and HEAF funding approved
CDC projects – all three remaining projects were approved with HEAF funding
Evans Auditorium Stage Curtain – approved for HEAF funding
Greenhouse Glass Roof Replacement – all three roofs approved for replacement and HEAF funding
Art and Design – two renovation projects to be funded from institutional HEAF funds approved
Conversion of DH 118 and 119 into four classrooms for Math and English – approved for renovation and HEAF funding
Risk Management’s move to Thornton House – approved, funding already in place, parking for staff will be either at the house (driveway) or across the street in lot 111. Additional parking will not be created.
Technology Resources – approved requests to renovate JCK 714, 715, 741, 742, 781, 782 and 784 – funds from VPIT
Conversion of FCS lab and adjacent rooms to a University Computer Lab – approved but funding source is still being determined.
Alkek Library – approved request to make Alkek 169 environmentally controlled. Funding from Alkek Library. Facilities will relocate their materials elsewhere.
Old Main 106C – approved installation of adjustable shelving with funds from KTSW
Old Main 314 and 316 – approved request to replace carpet with institutional HEAF funds
Composting Project – approved Dr. Tina Cade to use Horticulture Center on Hwy 21for composting project.
Convert ELA 120 suite into lab for Geology – approved for renovation and HEAF funding
West Warehouse Improvements – approved for HEAF funding
JCK moves were not approved at the December meeting with President’s Cabinet. However, after touring the space, the President approved the following:
- Budget to 8th floor in vacated AVPFS space – approved and funded
- Special Projects will relocate from 9th floor to 10th floor in space given up by the Provost – approved and funded
- News Service Office will go to space vacated by Special projects on 9th floor – approved
- Accounting/Purchasing renovation – approved and funded
- Accounts Payable renovation – approved and funded
- AVP Financial Services will go to the 5th floor in space vacated by Budget – approved and funded
- Treasurer’s office to 8th floor in vacated AVPFS space. Renovations to the VPFSS area will no longer be needed
- Allocation of JCK 814 to the VPUA – not approved, space will go to Special Projects for storage
- Temporary assignment of JCK 315 to Human Resources – approved.
Stand Alone System in UPD – still under review
Renovation of existing lounge space (5-2.2) by Multicultural Student Affairs in LBJ Student Center – approved with funding from VPSA.
4th Priority projects not approved at this time but under review (includes JCK 1st Floor Renovation, Theatre Marquee, Brazos lower level painting, UPACC Stage Curtain)
Ivey Moore House renovation for Center for Migrant Education – Dr. Chahin was informed that indirect costs should be used to fund renovations.

Space Projection Model for Fall 2005:
The Texas Higher Education Coordinating Board released the Space Projection Model for Fall 2005. Texas State is still a space deficit institution - deficit of 480,071 assignable square feet. This deficit will be addressed somewhat by the construction of the Undergraduate Academic Center and RRHEC Nursing Building. Other schools listed with deficits in the state are UT-Austin, Texas A&M, University of North Texas, University of Houston and UT-San Antonio.

Request from AIS to convert a file room into a conference room:
Department has funding to convert JCK 669 into a conference room. No cost estimate at this time. Committee recommended approving project to next level once funding determines who should have final approval authority.

City News
Carol Barrett shared information from a recent meeting with Mr. Hammonds and City staff where Value Engineering discussions were occurring for the Hotel and Convention Center. Grand opening is scheduled for October 2008.

Upcoming Academic Programs
Micky shared information for several new academic programs:

Two Doctoral Programs in Math should go to the Texas Higher Education Coordinating Board in April
Physical Therapy doctoral program to be on the Board of Regents agenda in February (Texas State is 3rd in state to request this program)
Criminal Justice PhD – conducting our own site visit, plan to go to either the May or August Board of Regents meeting
Computer Science PhD – being refined
Forensic Anthropology degree
Electrical engineering baccalaureate with possible submittal to the Texas Higher Education Coordinating Board in April

Space Efficiency Review
Broaddus and Associates was hired to conduct a space efficiency review of the Family and Consumer Sciences Building. Recommendations for changes have been presented to the Chair. The Chair will present the recommendations to the faculty in January and then prepare a space renovation request for review by the Facilities Committee in February or March.

Chris Reynolds and Nancy Nusbaum are meeting with the Dean of Education and the Chairs in the College of Education to discuss conducting a similar internal space efficiency review modeled after the review conducted by Broaddus and Associates.