Minutes
Campus Facilities Planning Committee
January 4, 2008

Present: Nancy Nusbaum, Micky Autrey, Richard Cheatham, Carol Dochen, Patrick Cassidy, Robert Olney, Barbara Sanders, Glenn Hanley, Coyle Buhler, Kim Porterfield, Rosanne Proite, Pat Fogarty, Stephen Marlow, Ted Hindson, Ralph Meyer, Bill Stone, Chris Reynolds

Absent: Maria Canabal, Ann Marie Ellis, Robert Patton, Edna Rehbein, Rick Bishop, Mark Hughes, Terry Dowdy, Derek Grice, Frank Gonzalez, Sandra Moody-West, John Root, Chance Sparks, Tina Schultz, Reagan Pugh, Alexis Dabney, Bogan Durr, Donna Selcer

Guest: Brenda Land

Options for Faculty Office Space
At the December 11, 2007 Council of Academic Deans meeting, Ms. Nusbaum discussed the concern of Facilities Committee members that no office space is available for the 30 new faculty and 25 new academic advisors to be hired for fall 2008. The Provost and others at CAD suggested the following:

1. Retired faculty would no longer have individual offices
2. Move Centers off-campus
3. Renovate underutilized classrooms into office space
4. Convert meeting rooms to office space Provost Moore asked that a moratorium be placed on reassignment of office space.

Per Dr. Moore’s request a facility sub-committee was formed to develop recommendations to address the shortage of office space.The following members volunteered to serve on the sub-committee: Micky Autrey, Richard Cheatham, Ted Hindson, Rosanne Proite, Chris Reynolds and Nancy Nusbaum. Ms. Autrey will check with Dr. Wayment to determine if graduate assistants could double up in Derrick freeing up offices for faculty. Ms. Nusbaum has been invited to the February 11, 2008 President’s Cabinet meeting to discuss this item and classroom/class lab utilization.

Request from Residence Life for Space (Carry over from December meeting)
Dr. Proite re-evaluated her request for two rooms in Commons. She agreed to hold up on a room for a staff supervisor at this time or until the office space issues are resolved. She also requested the copy room on the third floor of J.C. Kellam be allocated to Residence Life for use as a document storage room. The committee endorsed the request.

Revised Space Management UPPS and Space Request Form
Item will be held over for a future meeting.

Request from Health Professions to renovate space at Hillburn House
Renovation of the Hillburn House for the Service Learning Program and Long-Term Care Institute is estimated at $8,000. Funding would be from HEAF. The Facilities Committee endorsed the request for renovation funds from HEAF.

Classroom Utilization Numbers Fall 2007
The Coordinating Board released the Fall 2007 classroom and class lab utilization report for public universities. Texas State University-San Marcos is ranked 9th with 35.38 average weekly hours of use (AWHU). Only three universities ranked above the THECB guideline of 38.0 AWHUs: UT-Austin (38.05), UT-San Antonio (43.80) and Midwestern State (40.02). Ms. Nusbaum noted that we are below the 38.0 due to inclusion of the Round Rock campus; without Round Rock Texas State would be above 38.0. Lab utilization numbers ranked Texas State 4th at 32.52 AWHU which is above the THECB guideline of 25.0.

Email Summer Project Requests
Ms Nusbaum will send out an e-mail reminder next week to Chairs, Deans and Directors to get their summer work requests submitted now.

Construction Update
Coyle Buhler emailed Committee members the December 2007 Project Status Report for their review prior to this meeting.

• Renovation of the first floor of JCK includes renovation of the registrar’s area, creation of new office and storage space in the lobby, modifications to the exterior doors and window-wall, painting, and upgrades to the corridor lighting. The project will be phased to maintain access through the lobby at all times although routing will vary resulting from the exterior door modifications. Completion of the project is scheduled for March 31, 2008.
• Work is underway on the foundation and structure for the Speck Street Garage. The project is scheduled to be completed summer 2008.
• Harris Plant renovation involves a complete replacement of the boilers, chillers and cooling towers to provide air conditioning for west campus buildings. Completion of the renovation project is scheduled for April 2008.
• Excavation for the Student Recreation Center addition is complete. Work on utilities, foundation and basic structural elements is under way and occupancy is scheduled fall 2008.
• Work is progressing on the finish out of the Mitte 5th floor for the Ingram School of Engineering. Construction will be completed March 2008. Installation of unique specialized equipment will be completed summer 2008.
• Jowers Center is getting an interior facelift and work will be completed by summer 2008.
• Site and utility work is under way on the Co-Gen Expansion which is scheduled to be completed early 2009.
• Construction of the Concho Street Redevelopment project begins this month. Completion is scheduled for December 2008.
• Construction of the North LBJ Bus Loop begins this month. Completion is scheduled for December 2008.
  

Projects in the Planning and Design Stage:

• The North Campus Enhancement Building Projects, other than the Co-Gen Expansion project, are in the planning and design stage. Projects include the relocation of Tomas Rivera Drive, realignment of Student Center Drive, Mathews Street Parking Garage and a new residence hall. The parking lot (#204) east of Jackson Hall has been closed for use as a construction staging area for these projects. The construction fencing and rerouting are in place and will remain until approximately November 1, 2011. The Construction Manager will alter the automobile, traffic and pedestrian pathways away from the construction activities for safety reasons. During construction, pedestrian traffic will be redirected in various locations along Student Center Drive, Mathews Street, Elm Street, Buckner Drive and Tomas Rivera Street.

The next Campus Facilities Planning Committee Meeting is scheduled for February 1, 2008 and will be held in the Reed Parr Room located on the 11th floor of JCK.