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Policy and Procedure Statements
| 01 Executive Management | Effective Date | Review Cycle | Review Date | Reviewer | |
| PPS System | 06/01/85 | June (E4Y-85) | 06/13 | Executive Assistant | |
| Role of Vice President for Finance and Support Services | 06/01/03 | June (E3Y-03) | 06/12 | VPFSS | |
| Real Estate Specialist Responsibilities | 10/17/05 | Oct. (E4Y-05) | 10/13 | Real Estate Specialist | |
| Scheduling of Major Construction Projects | 07/01/88 | (E3Y-88) | 04/12 | Director, Facilities Planning, Design & Construction | |
| Payment of Musical Copyrights | 02/23/83 | (E4Y-83) | 04/11 | Director, Auxiliary Services | |
| 02 Academic Administration | Effective Date | Review Cycle | Review Date | Reviewer | |
| Income: Bobcat Club | 02/10/87 | (E4Y-87) | 12/12 | AVP Financial Services | |
| 03 Fiscal Operations | Effective Date | Review Cycle | Review Date | Reviewer | |
| 03.01 Accounting - General | |||||
| Chart of Accounts | 09/01/88 | Sept.(E5Y-88) | 09/08 | AVP Financial Services | |
| Signature Authority for Depository and Investment Accounts | 11/15/00 | Nov. (E5Y-00) | 11/10 | AVP Financial Services | |
| Deposits, Refunds, Solicitation | 08/01/91 | April (E4Y-91) | 08/12 | AVP Financial Services | |
| Concurrent Enrollment | 11/01/96 | May (E4Y-96) | 05/12 | AVP Financial Services | |
| Inter-fund Loans | 11/10/96 | Jan. (E4Y-96) | 01/08 | AVP Financial Services | |
| Fees | 06/17/85 | Mar. (E4Y-85) | 03/13 | AVP Financial Services | |
| State Comptroller Signature Cards | 11/10/96 | Feb. (E6Y-96) | 02/10 | Director, Accounting | |
| Utilities Allocations | 06/14/85 | Mar. (E4Y-85) | 05/09 | AVP Financial Services | |
| Merrick Endowment Funds | 08/01/90 | Aug. (E5Y-90) | 08/10 | AVPFSS Planning | |
| Discretionary Budgets and Expenditures | 08/02/98 | June (E4Y-90) | 06/10 | AVPFSS Planning | |
| Direct Deposit - Payroll and Non-Payroll Payments | 06/01/01 | June (E5Y-01) | 06/06 | Director, Accounting | |
| Personal Long Distance Charges | 06/01/02 | June (E4Y-02) | 06/10 | VPFSS | |
| 03.02 Budget | |||||
| Budget Changes | 10/01/87 | Oct. (E4Y-87) | 10/11 | Director, Budget | |
| 03.03 Cashiering | |||||
| Distribution of Financial Aid Residuals | 04/10/01 | Mar. (E5Y-01) | 06/11 | Director, Student Business Services | |
| 03.04 Grants & Contracts | |||||
| Participant Support on Sponsored Programs | 04/15/02 | April (E4Y-02) | 04/06 | Director,Grants & Contracts Admin. | |
| Fixed Price Agreements - Residual Balance | 06/15/05 | June (E4Y-05) | 06/09 | Director,Grants & Contracts Admin. | |
| 03.05 Disbursements (incl. Travel) | |||||
| Reimbursement for Personal Expenditures (Supplies, Personal Cell Phones, etc.) | 03/10/00 | Mar. (E4Y-00) | 03/08 | Director, Accounting | |
| FSS Administrative Development Funds | 10/07/03 | Oct. (E3Y-03) | 10/12 | VPFSS | |
| Occupancy Tax - Paid by Texas State Employees | 07/01/00 | July (E4Y-00) | 07/12 | AVP Financial Services | |
| 03.05.04 | Moving and Relocation Expenses | 12/03/07 | Dec. (E2Y-07) | 12/09 | Director, Accounting |
| 03.06 Loan Collections | |||||
| 03.07 Payroll (incl. related taxes) | |||||
| Student Social Security (FICA) Exclusion | 07/01/00 | May (E3Y-00) | 07/09 | Director, Payroll | |
| 03.08 Purchasing | |||||
| 03.09 Tax Issues (other than Payroll) | |||||
| Parking Facilities - Sales Taxes | 05/15/00 | (E4Y-00) | 05/12 | Tax Specialist | |
| Employee Discounts on Texas State Goods and Services | 05/15/00 | (E4Y-00) | 05/12 | Tax Specialist | |
| Employer-Provided Meals and Housing | 05/04/01 | (E5Y-01) | 05/11 | AVP Financial Services | |
| Scholarships and Grants Paid to Nonresident Aliens | 05/18/01 | (E5Y-01) | 05/11 | Tax Specialist | |
| 04 General Administrative Services | Effective Date | Review Cycle | Review Date | Reviewer | |
| University Organizational Charts | 11/01/90 | Sept. (E4Y-90) | 09/12 | Director, Human Resources | |
| Compensatory Time for Exempt FSS Staff | 10/07/02 | Sept. (E4Y-02) | 10/10 | Director, Human Resources | |
| Holiday Policy | 04/01/87 | Mar. (E4Y-87) | 02/11 | Director, Human Resources | |
| Administrative Appointments | 03/16/87 | Jan. (E4Y-87) | 01/11 | Director, Human Resources | |
| Facilities On-Call Compensation | 09/07 | Sept. (E2Y-07) | 09/11 | AVP Facilities | |
| Payroll | 06/15/94 | Sept. (E4Y-94) | 09/11 | Director, Payroll | |
| Awards: Team Recognition | 02/01/93 | Jan. (E4Y-93) | 01/13 | AVPFSS Planning | |
| Confined Space Entry | 06/01/95 | Sept.(EOY-95) | 07/10 | AVP Facilities | |
| University Energy Lockout/Tagout Procedures | 06/01/95 | Mar. (E3Y-95) | 8/12 | AVP Facilities | |
| Respiratory Protection Program | 06/01/95 | Feb. (E3Y-95) | 02/12 | AVP Facilities | |
| Alcohol and Drug Testing for Employees with Commercial Drivers' License | 01/01/96 | Jan. (E4Y-96) | 01/12 | Training Specialist, Facilities | |
| Driving Safety Policy | 12/01/96 | June (E2Y-96) | 06/10 | Chair, Facilities Safety Review Committee | |
| 05 Logistical Services | Effective Date | Review Cycle | Review Date | Reviewer | |
| Allocation of Responsibilities for the Materials Management and Facilities Departments | 05/01/84 | Jan. (E4Y-84) | 01/12 | Director, Materials Management and AVP Facilities | |
| Furniture and Building Renovation | 06/15/92 | June (E6Y-92) | 06/14 | Director, Materials Management | |
| Roy J. Beard Art Collection | 04/01/88 | April (E3Y-88) | 04/12 | AVPFSS Planning | |
| Warehousing & Storage Responsibilities | 09/15/00 | Feb. (E6Y-00) | 02/12 | Director, Materials Management | |
| Equipment Inventory Review | 06/25/03 | Jun. (E5Y-03) | 06/13 | Director, Materials Management | |
| Standard University Colors for Vehicles, Signs and other Materials | 03/01/98 | Jan. (E6Y-98) | 01/10 | Assistant Director Purchasing | |
| Incoming Mail, Outgoing Mail, Campus Distribution and Permit 29 Mailings | 11/97 | Sept. (E2Y-97) | 11/11 | Director, Auxiliary Services | |
| Assignment and Use of 9-Digit Zip Codes | 10/01/86 | Sept. (E4Y-86) | 09/12 | Director, Auxiliary Services | |
| University Duplicating Services | 04/11/85 | June (E5Y-85) | 06/10 | Director, Auxiliary Services | |
| Emergency Closing of Campus | 04/15/87 | April (ONY-87) | 12/09 | AVP Facilities | |
| Notification of Planned Utility Shutoffs | 12/01/91 | Nov. (E4Y-91) | 11/11 | AVP Facilities | |
| Employee Security Training | 06/16/86 | Mar. (E4Y-86) | 03/10 | AVP Financial Services | |
| Travel/Study Program Funds | 02/01/98 | Mar. (E6Y-98) | 03/10 | Director, Accounting | |
| 06 Community Relations/Public | |||||
| Conscribed | 09/01/05 | Sept. (E2Y-07) | 09/11 | Executive Assistant | |
| FSS Policy on Diversity | 08/01/07 | Dec. (E3Y-10) | 12/10 | Chair, FSS Diversity Committee | |
| 07 Student Services | |||||
| 08 Facilities | Effective Date | Review Cycle | Review Date | Reviewer | |
| Facilities Leases | 12/01/96 | Jan. (E6Y-96) | 01/15 | Director, Contact Compliance & Real Estate Specialist | |
| Scheduling and Execution of Deferred Maintenance | 02/27/08 | Feb. (E4Y-08) | 02/12 | Associate Vice President, Facilities | |
| Moving Guidelines for the Relocation of Departments into New or Renovated Facilities | 07/01/87 | Dec. (E4Y-87) | 12/07 | Director, Facilities Planning, Design & Construction | |
| Developing Total Project Cost Budgets for Construction Projects | 05/01/04 | Dec. (E2Y-05) | 12/06 | Director, Facilities Planning, Design & Construction | |
| Campus Maps | 7/10/02 | Mar. (E5Y-02) | 03/12 | AVPFSS Planning | |
| HUB Construction Contract Administration | 10/10/02 | Oct. (E5Y-02) | 10/12 | AVP Facilities | |