Revised: 05/08

FSS/PPS 04.04.01
Issue No. 4
Reviewer: Director, Human Resources
Effective: 11/90 (E4Y)
Review Date: 09/10

01. POLICY STATEMENT

01.01	The purpose of this PPS is to facilitate efficient administration by establishing an official  organizational chart for overall university and each university division.
01.02	The President is responsible for the organization of the university. The Vice Presidents are delegated the authority to organize each of their divisions as approved by the President.
01.03	The official university and divisional organization charts will detail only major departments/offices to no lower than the third level below the President or Vice Presidents as appropriate. University Pay Plan titles rather, rather than functions, will be shown.

02. PROCEDURES FOR PRODUCING AND PUBLISHING THE UNIVERSITY’S OFFCIAL ORGANIZATION CHARTS

 

02.01

Annually on January 15, June 1, and September 1, the Director, Human Resources will publish the official university and divisional organization charts on the Human Resources website and in the Staff Handbook. The organization of the university is imbedded in the university’s SAP operating system, and the charts that Human Resources publishes will be based on the university and divisional organizations as they appear in SAP on January 15, June 1, and September 1.

03. PROCEDURES FOR PRODUCING DEPARTMENT ORGANIZATIONAL CHARTS

03.01 The functionality to produce organization charts for their organizations only will be available to all who have the Department Head role in SAP. This functionality will permit Department Heads to produce charts which show position number, position title, name of the individual in the position, and the number of positions supervised by the position. Examples of the charts which may be produced may be found on the Human Resources website. Department Heads may contact Human Resources for assistance in using this functionality.

Positions                                     Section                                  Dates

President/Vice Presidents            01.02                                     As Appropriate

Department Heads                       03.01                                     As Appropriate

Human Resources                       01.01,02.01,03.01                   As Appropriate

                                                                                              June 1 (E4Y-90)

05. CERTIFICATION OF STATEMENT 

This FSS/PPS has been approved by the following individuals in their official capacities, and represents FSS policy and procedure from the date of this document until superseded.

 Director, Human Resources, Reviewer

 Vice President for Finance and Support Services