| Payroll Revised: 09/07
FSS/PPS No. 04.04.09
Issue No. 4
Reviewer: Director of Payroll
Effective Date: 06/95 (E4Y)
Review Date: 9/11 01. PURPOSE | 01.01 | Specific objectives of this PPS are: | a. | To provide for direct deposit of paychecks for all employees. | | b. | To provide a method whereby individuals who are unable to pick up their checks on payday will be allowed to have another designated peson pick up their paycheck. | | c. | To provide a method for the mailing of paychecks. | | 02. REVIEW | 02.01 | It shall be the responsibility of each person affected by this PPS to devise job procedures and/or other appropriate methods for carrying out all of its instructions. | 03. SCHEDULED PAYDAY | 03.01 | Scheduled paydays will coincide with those issued by the State Comptroller's Office. In most cases, this will be the first workday of the month for those paid monthly; either the calendar date of the 15th or the first workday after the 15th of the month and the last working day of the month for those paid semi-monthly; and on either the calendar date of the 10th or the first workday after the 10th of the month for those receiving a supplemental payment. | 04. DIRECT DEPOSIT OF PAYROLL CHECKS | 04.01 | In order to comply with Texas State University System rules, beginning January 1, 2007, all payments from the Texas State University-San Marcos will be sent electronically via ACH/direct deposit unless the employee elects in writing to receive payment by check rather than electronically. This rule covers all full and part-time employees. If an employee chooses to decline enrollment in this program, they must complete the required paperwork in the Payroll Office, JCK 582. All bank processing will be encrypted for security and safety of information. | | 04.02 | Employees may enroll in Direct Deposit on the Payroll Office website at http://www.txstate.edu/payroll/resourcesforms/directdeposit.html#Sign-up. Sign up instructions are provided on the website. Changes to direct deposit information may also be made through this website. | | 04.03 | Employees may also enroll by completing the Direct Deposit Enrollment Form available online at the Payroll website or at the Payroll Office, JCK 582. | | 04.04 | To un-enroll in the direct deposit program please contact the Payroll Office for additional information at (512) 245-2543 or payroll@txstate.edu. | 05. DISTRIBUTION OF PAYCHECKS TO INDIVIDUALS | 05.01 | An individual may pick up their paycheck at the Cashier's window and will be required to furnish an I.D. card for identification. | | 05.02 | If an employee is unable to personally pick up their paycheck, they may authorize an agent (another individual) to do so for them. The agent will be required to present a signed "Authorization for Release of Monthly Payroll Check" (available from the Payroll Office and on the Payroll Office website) authorizing the agent to pick up the employee's paycheck, together with the employee's I.D. card. The agent will also be required to sign for the employee's paycheck at the Cashier's window. An agent may pick up their paycheck plus a maximum of one other individual's paycheck. | 06. MAILING OF PAYROLL PAYCHECKS | 06.01 | An employee who will not be on campus on payday may arrange to have their paycheck mailed by completing a "Request for Mailing Payroll Checks" (available from the Payroll Office and on the Payroll Office website) and supplying the Payroll Office with a self-addressed, stamped envelope. | 07. EXCEPTION TO THIS PPS | 07.01 | Any exceptions to the paycheck distribution policy must be requested in writing and approved by the Director of Payroll. | 08. MAJOR RESPONSIBILITIES ASSOCIATED WITH THIS PPS | | Major responsibilities for routine assignments associated with this PPS include the following:
| Positions | Section | Date | | Director of Payroll | Review | September E4Y-94 | | 09. CERTIFICATION OF STATEMENT This FSS/PPS has been approved by the following individuals in their official capacities, and represents FSS policy and procedure from the date of this document until superseded. Director of Payroll, Reviewer
Associate Vice President, Financial Services, Reviewer
Vice President for Finance and Support Services
| Approved: | ____________________________
Reviewer | | Approved: | ____________________________
Reviewer | | Approved: | ____________________________
Vice President for Finance
and Support Services |
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