Division of Finance and Support Services (FSS)

601 University Drive
JCK-920
San Marcos, TX 78666
Ph: 512-245-2244
Fax: 512-245-2033
vpfss@txstate.edu

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Texas State > Division of Finance and Support Services (FSS) > Policy and Procedure Statements > HUB Construction Contract Administration

HUB Construction Contract Administration

FSS/PPS No. 08.05.01
Issue No. 2
Reviewer: Associate VP, Facilities
Effective Date: 10/10/02 (E5Y)
Review Date: 10/12

01. PURPOSE

01.01

This PPS establishes divisional policies for administration of construction contracts.

02. POLICY

02.01	The Division of Finance and Support Services is committed to protecting the financial integrity of the university by establishing appropriate policies and procedures for administration of construction contracts.
02.02	The Division of Finance and Support Services is committed to the university's goal of diversity, the TSUS HUB Program (established in May 1996, and the state's goal of increasing HUB contracting opportunities.
02.03	The university shall follow the HUB contracting and sub-contracting requirements of the Texas Administrative Code Title 34, Part 1, Chapter 20, Sub-chapter B, Rule 20.14(as promulgated by the Texas Procurement and Support Services Division of Texas Comptroller of Public Accounts). Refer to the website at http://info.sos.state.tx.us/pub/plsql/readtac$ext.ViewTAC
02.04	The Office of Facilities Planning, Design, and Construction (OFPDC) has primary responsibility for assuring that the HUB contracting requirements are met.
	(a) OFPDC will coordinate with the TSUS Associate Vice Chancellor for Contract Administration to assure that bid specifications require HUB sub-contracting plans. (b) OFPDC will consult with the TSUS Legal Counsel, as needed, to assure legal requirements are met. (c) OFPDC will require monthly reports from general contractors regarding HUB sub-contractors; such reports will be forwarded to the university's Director of Contract Compliance. (d) OFPDC is responsible for maintaining files that document bids, awards, contractors, and sub-contractors on university construction projects.
02.05	The Director of Contract Compliance is responsible for coordinating with OFPDC to assure that HUB contractor and sub-contractor data is included in the university's state HUB reports.
02.06	Contractors who submit non-conforming bids may be rejected. After construction contract awards have been made, payments may be withheld by the university from contractors who fail to conform to HUB sub-contracting requirements. The invoice will be considered in dispute, as defined by the Texas Prompt Payment Act.( Texas Government Code 2251 "Payment Goods and Services").

03. MAJOR RESPONSIBILITIES ASSOCIATED WITH THIS PPS

Major responsibilities for routine assignments associated with this PPS include the following:

Positions	Section	Date
Associate VP, Facilities	Review	October E5Y
Director, Facilities Planning, Design and Construction	Review	October E5Y
Director,Contract Compliance	Review	October E5Y

04. CERTIFICATION OF STATEMENT

This FSS/PPS has been approved by the following individuals in their official capacities, and represents FSS policy and procedure from the date of this document until superseded.

Associate VP, Facilities, Reviewer

Director, Facilities Planning, Design and Construction, Reviewer

Director, Contract Compliance, Reviewer

Vice President for Finance and Support Services

Approved:	____________________________ Reviewer
Approved:	____________________________ Reviewer
Approved:	____________________________ Reviewer
Approved:	____________________________ Vice President for Finance and Support Services