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Office of Budgeting, Financial Planning & Analysis

Welcome to the Office of Budgeting, Financial Planning & Analysis

The Office of Budgeting, Financial Planning, & Analysis has as its mission to develop, facilitate, and deliver quality processes and information for budget development, budget control, and financial analysis. OBFP&A strives to provide outstanding customer service and comprehensive and informed data to ensure fiscal integrity in support of the division and university strategic goals.


Fiscal Year 2021 Budgets Memo:

Fiscal Year 2021 Operating Budget

The Fiscal Year 2021 budget for accounts in E&G, Designated, and Auxiliary funds has been uploaded into SAP and submitted to the Texas State University System Board of Regents.  The Board approved the operating budget on August 13.  

Account managers and their authorized designees can review their budgets now using the Budget to Actual report (ZBUDACT) in SAP.

Salary Encumbrances for Fiscal Year 2021

The program that will create salary and fringe encumbrances for FY 2021 is scheduled to be run on Friday, September 11.  Please review your accounts with the Budget to Actual report after that date to ensure that your budgets and encumbrances are correct for the new fiscal year.  As a reminder, the program only encumbers salary for employees paid in the monthly payroll.  Also, please remember you may use the Business Explorer (BEx) program to compare the position salary budgets to employee or positions cost.

For further information or for assistance, call the Office of Budgeting, Financial Planning & Analysis at 5-2376 or email us at

Overbudget Notifications:
To accommodate the transition to a new fiscal year we temporarily turned off notifications for over-expended budget lines effective today, August 31, 2020.  You can continue to monitor your FY20 budgets by running the Overbudget Report in SAP (transaction code ZOVERBUDGET).  In addition, since the accounting office is still posting final FY20 billings, you can continue to do any temporary budget adjustments necessary to correct FY20 deficits.  We will send out another communication prior to turning notifications back on which usually occurs around mid-October. 

Thank you for your continued attention and cooperation. As always, if you have questions or need assistance, please call 5-2376 or email us at

In need of training?  We are still conducting one on one training for staff.  Individual training can be scheduled by completing the request for training form: One-on-one Training Request  

Please indicate the type of training and how urgent the training need is.

The SAP Report Fundamentals training class is now available online through the Training & Development tile in the SAP Portal.

An email was sent on Tuesday, July 7, 2020 regarding personnel actions related to budget reductions and VSIP. If you have any questions regarding the memo please feel free to contact us at

Personnel Actions Related to Budget Reductions & VSIP

On Friday, March 27, 2020 an email was sent to account managers regarding recently enacted financial measures. See our FAQ page for answers to any questions you may have. If you still have any questions not listed you can send an email to For additional information regarding PeopleAdmin, please contact Human Resources at

Recently Enacted Financial Measures Memo 3-27-2020

How Can We Help You?

We are continually updating and adding to our website. If you don't find the resource you need here, please contact us at Questions are always welcomed; comments are always appreciated.