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Budget Office

Welcome to the Office of Budgeting, Financial Planning, & Analysis

The Office of Budgeting, Financial Planning, & Analysis has as its mission to develop, operate, and support quality processes for budget development, budget control, and financial analysis.  We strive to provide outstanding customer service driven by quality principles in pursuit of excellence.


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    To accommodate the holiday break in December we will be temporarily turning off notifications for over-expended budget lines as of December 21th, 2019.  Notification will resume when we return from break on January 6th, 2020.  All notifications on January 6th will be reset to Level 1.

    You can check the status of your budget lines in SAP now or at any time by running the Overbudget Report (transaction code ZOVERBUDGET).  However, after December 21st, the information will be static and reflecting the last activity that occurred on December 20th.  You may use the Annual Position Budget Report to check the status of your position budgets (transaction code ZFIPOSBUD).

    Our thanks for your continued attention and cooperation. As always, if you have questions or need assistance, please call 5-2376 or email us at

    For instructions and additional information on salary and budget-related reports and transactions, as well as information on the escalation process, please see our website.

    Office of Budgeting, Financial Planning & Analysis
    JCK 820 | 512-245-2376

  • To: Account Managers
    From: Cristine Black, Assistant Vice President of Budgeting, Financial Planning and Analysis
    Subject: Fiscal Year 2020 Budgets

    Fiscal Year 2020 Operating Budget

    The Fiscal Year 2020 budget for accounts in E&G, Designated, and Auxiliary funds has been uploaded into SAP and submitted to the Texas State University System Board of Regents.  The Board approved the operating budget on August 23.

    Account managers and their authorized designees can review their budgets now using the Budget to Actual report (ZBUDACT) in SAP.

    Salary Budgets

    Merit raises have been loaded to employees records and the budget adjustments are being processed.  Please remember you may use the Business Explorer program to compare the position salary budgets to employee or positions cost.

    Salary Encumbrances for Fiscal Year 2020

    The program that will create salary and fringe encumbrances for FY 2020 is scheduled to be run on Friday, September 6.  Please review your accounts with the Budget to Actual report after that date to ensure that your budgets and encumbrances are correct for the new fiscal year.  As a reminder, the program only encumbers salary for employees paid in the monthly payroll.

    For further information or for assistance, call the Budget Office at 5-2376 or email us at


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