Office of Budgeting, Financial Planning & Analysis : Texas State University

Welcome to the Office of Budgeting, Financial Planning & Analysis

The Office of Budgeting, Financial Planning, & Analysis has as its mission to develop, facilitate, and deliver quality processes and information for budget development, budget control, and financial analysis. OBFP&A strives to provide outstanding customer service and comprehensive and informed data to ensure fiscal integrity in support of the division and university strategic goals.

Announcements

An email was sent on April 29, 2020 to account managers regarding the annual budget review for FY2021 budget development.

FY2021 Budget Development Memo

For more information on the budget review process you can visit the Annual Budget Review section of our website.

On Friday, March 27, 2020 an email was sent to account managers regarding recently enacted financial measures. See below for answers to frequently asked questions. If you still have any questions you can send an email to budget@txstate.edu. For additional information regarding PeopleAdmin, please contact Human Resources at hr@txstate.edu.

Recently Enacted Financial Measures Memo 3-27-2020

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FAQ-Hiring Freeze
- Are positions funded with gift funds subject to the freeze?
  
  Yes, approval for these positions should be coordinated through your vice president to obtain presidential approval.
- Are positions funded with grant funds subject to the freeze?
  
  No, these positions may proceed through normal workflow and processes.
- Are faculty positions subject to the freeze?
  
  Yes, approval for these positions should be coordinated through your Dean and the Provost’s office to obtain presidential approval.
- I have already made an offer of employment; do I still have to get presidential approval?
  
  If the offer of employment was made prior to March 27, 2020, you do not have to get presidential approval.
- How do I obtain presidential approval?
  
  Coordinate requests through your vice president using the Position Funding Approval Form available on the Office of Budgeting, Financial Planning & Analysis website under the Forms tab.
- My position is currently posted but has not closed. Do I need presidential approval?
  
  Yes, approval for these positions should be coordinated through your vice president to obtain presidential approval.
- My position is closed but I have not interviewed or finished filling it. Do I need presidential approval?
  
  Yes, approval for these positions should be coordinated through your vice president to obtain presidential approval.
- Is hiring NSNR’s and temp agencies permitted during the freeze?
  
  Yes, with appropriate justification as needed for essential operations. Justification can be included either on the purchase order if hiring through a temp agency or as a comment/attachment on the PCR.
- Are promotions subject to the freeze?
  
  Yes, approval for promotions should be coordinated through your vice president to obtain presidential approval.
- Are reclasses subject to the freeze?
  
  Yes, approval for these positions should be coordinated through your vice president to obtain presidential approval.
- Would positions need to be reposted when approved to move forward?
  
  Yes, if the position is not a current posting. Due to the changing nature and availability of potential candidates, positions should be reposted to ensure a competitive process.
- Who notifies applicants that are in open or closed positions?
  
  The department should contact applicants in open and closed positions that are being delayed. Human Resources has provided a suggested notice to applicants: Hiring Delay Letter Template for Hiring Managers
- Are student employees subject to the hiring freeze?
  
  No
- Do permanent or temporary pay increases need presidential approval, including temporary assignments?
  
  Yes, approval for permanent or temporary pay increases should be coordinated through your vice president to obtain presidential approval.
FAQ-Budget Recapture
- What date was used to calculate the available balances?
  
  The snapshot of available balances was taken as of March 16, 2020.
- Were encumbrances taken into consideration before the 50% was calculated?
  
  Yes, the available balances were calculated using the current budget minus year-to-date actuals minus encumbrances.
- What does “savings accounts” in your own budgets mean?
  
  The funds will be recaptured to an institutional account, but they will be associated with your budget meaning if funds are able to be restored we know how much was pulled from your budget.
- If I need funding back into my account for essential operations what is the process?
  
  Departments should send an email to budget@txstate.edu with the request and accompanying justification.

How Can We Help You?

We are continually updating and adding to our website. If you don't find the resource you need here, please contact us at budget@txstate.edu. Questions are always welcomed; comments are always appreciated.