Temporary Food Establishment (TFE) Permit Program
Is your department or organization hosting an event on campus where food will be served to the general public? If your event or activity is considered "open to the public," you are required to submit a Temporary Food Establishment (TFE) Permit Application.
TFE Permit Application Process
In order to sell or give out food on campus, TFE Permit Application must be submitted to EHSRM at least ten (10) days prior to your event. If you are hosting a recurring event or an event that will occur over multiple days where the same food/beverage will be served, the Multi-Day Event Request Addendum may be submitted in addition to the TFE Permit Application.
NOTE: Please read the following information carefully before submitting a TFE Permit Application:
- Submit TFE Permit Applications to EHSRM (email@example.com) for review and approval at least ten (10) business days prior to the event.
- Download and save the fillable form on to your computer. This will allow you to type in your information, save it, and email it to firstname.lastname@example.org.
- Include all supporting documentation with application submittal package, including but not limited to the following documents:
- Copies of Texas Food Handler Certifications
- Vendor/restaurant information (e.g. Retail Food Permit or Certificate of Liability Insurance
- List of foods and/or beverages to be served at the event
- Approval from EHSRM must be issued prior to initiation of any temporary food service operation
Please note: Prior to submitting a TFE Permit Application, please ensure that your organization has submitted the approrpriate Campus Access Forms to Student Involvement at LBJSC. Submitting a TFE Application does not confirm a space reservation on campus.
Private or closed events are NOT required to submit a TFE Permit Application
Private events are closed off to the general campus community and are not openly advertised. These events may be invite-only or may only be open to members of the organization or department. Examples of private events may include:
- Private tailgate parties
- Department or organization potlucks
- Organization banquets
- Other similar events that are not open to the public
Public or open events must submit a TFE Permit Application when serving food on campus.
Public events are open to the general campus community and can be accessed by any/all Texas State University faculty, staff, students, or campus visitors. Public events may be advertised openly to the campus community (directly or indirectly) and can be free or have a paid admission fee. Examples of public events may include:
- Food distribution in common spaces or open areas (e.g. the Quad, Mall, Bobcat Trail, etc.)
- Fairs or festivals
- Events with open invitations
- Sporting events
- Other similar events where food is served to the general public
No, submitting a TFE Permit Application does not reserve space on campus.
Space reservation forms, solicitation requests, or other documentation must be submitted to Student Involvement or other involved department(s), as applicable.
I submitted a TFE Application for my event, but I haven't heard back. When will my event be approved?
EHSRM receives a large number of TFE Applications on a weekly basis. Applications are reviewed and approved in order of date priority. If there are questions about your application, you will be contacted by EHSRM. To check the status of your TFE Application, please email EHSRM at email@example.com.
Please note: TFE Applications submitted over the weekend, on a holiday, or after 5:00pm will not be reviewed until the next business day.
During events that involve the distribution of cooked/prepared foods, Student Involvement and/or EHSRM may conduct random food safety inspections. During the course of the inspections, non-compliance with food handling standards will be noted and must be corrected immediately. Food services will be suspended if a potential food risk is not immediately corrected.
Safe food handling practices and inspections are in accordance with the Texas Food Establishment Rules (TFER) 25 TAC 229.161 — 229.171, 229.173 — 229.175. The TFER provides the rules for which inspections are based upon to prevent foodborne illness. In addition, organizations serving food must comply with the policy Food Safety for Temporary Food Establishments on Campus.
My organization is serving pre-packaged foods and/or bottled beverages at our event. Do we need to submit a TFE Permit Application?
No, you do not need to submit a TFE Permit Application.
Serving manufactured, pre-packaged food or beverage does not require a TFE Permit Application. However, if the food is removed from packaging prior to serving, a TFE Permit Application must be submitted.
Your organization must still submit Campus Access Forms to Student Involvement at LBJSC.
Texas Food Handler Training Course
If your department or organization will be providing food at events open to the public, at least one person with a Texas Food Handler Certification is required to be present at your TFE at all times. Environmental Health, Safety & Risk Management (EHSRM), in partnership with Student Involvement, provides Texas Food Handler Training for students, staff, and faculty. Classroom training is provided throughout the long semesters, while online training is offered through TRACS year-round. Sign up for classroom training sessions using the link below. If you prefer to complete Texas Food Handler Training online, please email us at firstname.lastname@example.org.
Before registering for the Texas Food Handler Course, please review the following:
- A valid student PLID (A#) and email are required in order to register for the training.
- Attend and successfully complete the classroom training. A minimum score of 70% is required for successful completion.
- If you prefer to complete Texas Food Handler Training online, please email us at email@example.com.
- Once you have successfully completed the training, you will be issued a Food Handler Certificate.
- Food Handler Certificates are valid for 2 years after training date.
- The certificate must be present while serving food at an open event or for sale of food to the public while on Texas State property.
Note: Please arrive on time for the training. The class will begin promptly as scheduled.
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