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Space Allocation Request Form
Request for Additional Space, Change in Primary Function of Space or Funds for Space Renovations
PROCEDURES
- Complete the Space Allocation and Alteration Request form (see links below). Attach any relevant supporting material. (Detailed instructions are printed on the form)
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- Complete plans showing the desired alterations. NOTE: Renovations such as carpet replacement and painting do not required approval of the Facilities Committee or Cabinet unless funds are needed.
- For minor alterations, notations on existing floor plans do not need an extensive level of effort. Oftentimes, single lines on an existing floor plan can identify new walls. A line break depicting an opening can identify a door location. A simple notation of “delete wall” can suffice for wall demolition. The Office of Facilities Planning, Design and Construction (FPDC) has drawings of most buildings on campus which can assist in generating cost estimates.
- If FPDC needs additional information, a FPDC representative will make contact with the requestor--usually within two weeks after receipt of request. Please allow sufficient time for approval process—especially if project start is desired during peak periods such as December holiday break, Spring Break, summer semesters, the beginning of semesters, etc.
- Most cost estimates can be generated within 2-3 weeks after receipt by FPDC, for budget purposes, within a 15%-20% range
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- Obtain endorsements from the Chair/Director, Dean/Director/Associate or Assistant Vice President, and Provost/Vice President.
- Submit the approved form with attached plans showing desired alterations to the Assistant Director of FPDC, the Director of FPDC and to the Assistant Vice President for Finance and Support Services Planning (Assistant Vice President). E-mail addresses and fax numbers are included on the form.
- FPDC reviews plans and endorsed request. FPDC develops a preliminary budget estimate.
- FPDC forwards the budget estimate, request, and plans to the Assistant Vice President.
- Site visits and consultation will be arranged by the Assistant Vice President and members of the Facilities Issues Subcommittee if needed
- A site visit and consultation with the requesting department’s staff provides an excellent means for understanding the department’s space use and needs. Site visits are conducted by walking through all/most space assigned to the department with department staff, and by comparing room utilization data to observed activities. This procedure will help assure a better understanding of the space needs and may also help identify space options not apparent to the current users.
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- The Space Needs and Alteration Request form will be forwarded to the Campus Facilities Planning Committee