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Overview
More than 440 skilled technical, service, supervisory and management staff members work in the eight units that comprise the division: Auxiliary Services, Budgeting, Environment Health, Safety & Risk Management, Facilities, Financial Services, Human Resources, Office of the Vice President for Finance and Support Services (VPFSS), and Treasurer.
The VPFSS is the chief financial officer of the University. The Vice President is specifically charged with advising the President, President’s Cabinet, Texas State University System Office and Board of Regents on financial and administrative matters affecting Texas State. VPFSS Office staff are responsible for the preparation of the quarterly report to the Board of Regents, coordination of the development and implementation of strategic plans within the division, coordination of the development and implementation of the Campus Master Plan, and supervision of the preparation of facility-related materials for the Texas Higher Education Coordinating Board. They also supervise the development of operating systems for business affairs functions, oversee divisional assessment activities, coordinate automated projects within the division, and coordinate real estate acquisitions for the university. In addition, the Vice President and the staff of the VPFSS Office provide coordination and support for the various services and functions of the division as described below.
Auxiliary Services manages the various business operations of the university which include the Bookstore, University Print Shop, Duplicating Services, Mail Services, ID Services, and transportation services. Auxiliary Services also manages the contracts for the outsourced food service operation, copy service, the TexTram shuttle bus system, and snack and beverage vending. The University Bookstore serves students by making available books and supplies required for course work. The University Print Shop and Duplicating Services provide the university community with publications and print media. Mail Services distributes mail originating within the university, as well as external mail addressed to Texas State. As a service to the Texas State community, Mail Services can accommodate personal postal supply needs (stamps, packaging, faxes, etc.). ID Services issues and maintains the ID card. The ID card provides faculty, staff and student identification, as well as facility and meal access and eligibility. ID Services also provides meal plan information and issues meal tickets to Texas State departments for special events.
The Budget Office gathers information about personal salaries, wages, travel, operations, capital, etc., and with the approval of the President’s Cabinet, compiles a detailed budget document to provide financial guidance to the various departments and other operating entities. This document implements the plan for the use of available financial resources for each fiscal year. The Budget Office also compiles the university’s request to the Legislature for appropriations which includes information about revenues, expenditures and plans for the future. In addition, the Budget Office supplies financial management reports, projections and analyses on a regular basis.
The Facilities Department supports the university’s mission by providing a suitable educational setting that is attractive, convenient and safe. To this end, the various shops in Facilities Operations schedule maintenance to insure efficient utilization of manpower and funds in the operation and maintenance of buildings and infrastructure. The maintenance actions range from scheduled preventative maintenance on a recurring basis to prolong the life of our physical plant, to minor and major maintenance actions identified by work request, to building modifications and minor new construction performed by shop forces. It is also responsible for generating electricity, steam and chilled water to be distributed across campus. It operates three major plants that are interconnected and controlled from the Cogeneration Plant located on the north side of the campus. Grounds Operations maintains most the 475 acre main campus and is also responsible for trash collection and recycling. Custodial Operations provides services for approximately 3.1 million square feet of educational and general buildings, plus some auxiliary buildings. The office of Facilities Planning, Design and Construction provides professional and technical support on all four phases of construction: programming, design, bid and construction. The office serves as contract administrator for all capital and special projects, manages the design and construction process, including daily on-site inspection. The office of Facilities Management is responsible for work generation, setting maintenance priorities and providing support to all groups in the organization. It also manages the university's vehicle fleet and purchasing of materials for the department.
Financial Services has responsibility for safeguarding the assets of the university and for the fiscal integrity of the university's financial records. This area is administered by the Associate VP for Financial Services who supervises Contract Compliance, General Accounting and HUB Coordinator, Payroll, and Materials Management. Contract Compliance monitors and provides oversight for applicable major contracts of the procurement and contracting processes to assure compliance to all applicable statutes, rules, regulations and policies, while assuring that the University obtains the best value for the goods or services provided under the terms of a contract. General Accounting receives, disburses and provides financial reports on all funds for the university in compliance with state and federal regulations as well as other outside agencies. General Accounting also creates transaction records and produces the annual financial report and monthly operating reports. General Accounting is responsible for ensuring that university purchases of goods and services comply with all applicable university, state and federal laws, including the State's HUB program, the Tax Specialist for personal services contracts, and the FI Vendor Master Data Center. The Payroll Office processes all student, faculty, and staff salary and wage payments. Materials Management is accountable for the inventory control of all items of equipment and furniture throughout the campus. Merchandise ordered by the university is tagged by Property Management and delivered by Central Receiving.
Environmental Health, Safety and Risk Management office provides technical consultation and program development to assist the university in meeting regulatory requirements and accepted standards for occupational health and safety, fire safety, environmental protection and loss prevention, risk assessments and insurance administration.
Human Resources (HR) provides human resources services to the campus in compliance with federal and state laws and the requirements of the Texas State University System Board of Regents and the Texas State University administration. The Director of Human Resources is the chief human resources officer for the University.
The Treasurer’s Office directs and administers treasury operations and investments including endowment funds, banking, cash management, and debt financing for the University. The Treasurer oversees the Student Business Services office, which directs the operations of the cashiering and collection function for the University in accordance with federal and state regulations and University policies. Student Business Services responsibilities include deposit of all University income, assessment and collection of student tuition and fees, collection of emergency tuition loans, short-term loans, NSF checks, and various receivables.
The VPFSS is the chief financial officer of the University. The Vice President is specifically charged with advising the President, President’s Cabinet, Texas State University System Office and Board of Regents on financial and administrative matters affecting Texas State. VPFSS Office staff are responsible for the preparation of the quarterly report to the Board of Regents, coordination of the development and implementation of strategic plans within the division, coordination of the development and implementation of the Campus Master Plan, and supervision of the preparation of facility-related materials for the Texas Higher Education Coordinating Board. They also supervise the development of operating systems for business affairs functions, oversee divisional assessment activities, coordinate automated projects within the division, and coordinate real estate acquisitions for the university. In addition, the Vice President and the staff of the VPFSS Office provide coordination and support for the various services and functions of the division as described below.
Auxiliary Services manages the various business operations of the university which include the Bookstore, University Print Shop, Duplicating Services, Mail Services, ID Services, and transportation services. Auxiliary Services also manages the contracts for the outsourced food service operation, copy service, the TexTram shuttle bus system, and snack and beverage vending. The University Bookstore serves students by making available books and supplies required for course work. The University Print Shop and Duplicating Services provide the university community with publications and print media. Mail Services distributes mail originating within the university, as well as external mail addressed to Texas State. As a service to the Texas State community, Mail Services can accommodate personal postal supply needs (stamps, packaging, faxes, etc.). ID Services issues and maintains the ID card. The ID card provides faculty, staff and student identification, as well as facility and meal access and eligibility. ID Services also provides meal plan information and issues meal tickets to Texas State departments for special events.
The Budget Office gathers information about personal salaries, wages, travel, operations, capital, etc., and with the approval of the President’s Cabinet, compiles a detailed budget document to provide financial guidance to the various departments and other operating entities. This document implements the plan for the use of available financial resources for each fiscal year. The Budget Office also compiles the university’s request to the Legislature for appropriations which includes information about revenues, expenditures and plans for the future. In addition, the Budget Office supplies financial management reports, projections and analyses on a regular basis.
The Facilities Department supports the university’s mission by providing a suitable educational setting that is attractive, convenient and safe. To this end, the various shops in Facilities Operations schedule maintenance to insure efficient utilization of manpower and funds in the operation and maintenance of buildings and infrastructure. The maintenance actions range from scheduled preventative maintenance on a recurring basis to prolong the life of our physical plant, to minor and major maintenance actions identified by work request, to building modifications and minor new construction performed by shop forces. It is also responsible for generating electricity, steam and chilled water to be distributed across campus. It operates three major plants that are interconnected and controlled from the Cogeneration Plant located on the north side of the campus. Grounds Operations maintains most the 475 acre main campus and is also responsible for trash collection and recycling. Custodial Operations provides services for approximately 3.1 million square feet of educational and general buildings, plus some auxiliary buildings. The office of Facilities Planning, Design and Construction provides professional and technical support on all four phases of construction: programming, design, bid and construction. The office serves as contract administrator for all capital and special projects, manages the design and construction process, including daily on-site inspection. The office of Facilities Management is responsible for work generation, setting maintenance priorities and providing support to all groups in the organization. It also manages the university's vehicle fleet and purchasing of materials for the department.
Financial Services has responsibility for safeguarding the assets of the university and for the fiscal integrity of the university's financial records. This area is administered by the Associate VP for Financial Services who supervises Contract Compliance, General Accounting and HUB Coordinator, Payroll, and Materials Management. Contract Compliance monitors and provides oversight for applicable major contracts of the procurement and contracting processes to assure compliance to all applicable statutes, rules, regulations and policies, while assuring that the University obtains the best value for the goods or services provided under the terms of a contract. General Accounting receives, disburses and provides financial reports on all funds for the university in compliance with state and federal regulations as well as other outside agencies. General Accounting also creates transaction records and produces the annual financial report and monthly operating reports. General Accounting is responsible for ensuring that university purchases of goods and services comply with all applicable university, state and federal laws, including the State's HUB program, the Tax Specialist for personal services contracts, and the FI Vendor Master Data Center. The Payroll Office processes all student, faculty, and staff salary and wage payments. Materials Management is accountable for the inventory control of all items of equipment and furniture throughout the campus. Merchandise ordered by the university is tagged by Property Management and delivered by Central Receiving.
Environmental Health, Safety and Risk Management office provides technical consultation and program development to assist the university in meeting regulatory requirements and accepted standards for occupational health and safety, fire safety, environmental protection and loss prevention, risk assessments and insurance administration.
Human Resources (HR) provides human resources services to the campus in compliance with federal and state laws and the requirements of the Texas State University System Board of Regents and the Texas State University administration. The Director of Human Resources is the chief human resources officer for the University.
The Treasurer’s Office directs and administers treasury operations and investments including endowment funds, banking, cash management, and debt financing for the University. The Treasurer oversees the Student Business Services office, which directs the operations of the cashiering and collection function for the University in accordance with federal and state regulations and University policies. Student Business Services responsibilities include deposit of all University income, assessment and collection of student tuition and fees, collection of emergency tuition loans, short-term loans, NSF checks, and various receivables.